Sep 22, 2017Contractor
He/she is responsible for tracking the progress of proposals and reports, researching new funding sources and supporting the Country Representative and Regional Representative in donor relationship management as required. Providing strategic support, monitoring, review and evaluation of all aspects of Medair programmes, the Programme Funding Manager (PFM) plays a key role in grant management and coordination, including proposal writing, reporting and donor representation. He/she also provides day to day management of Lebanon Communications Officer in conjunction with the Middle East Region Communications Manager. Project Overview Medair Lebanon is a programme dealing predominantly with the needs of Syrian refugees and their host communities since 2012. The main activities are in the Bekaa Valley and the sectors of WASH, shelter, health, and humanitarian mapping, as well as M&E and Information Management. The main field office is in Zahle, while the capital office is in Hazmieh. Workplace Field based position in Beirut, Lebanon. Take a look at Medair's work in Lebanon. Starting Date / Initial Contract Details October 2017. Full time, minimum 18 months, preferably 24 months. Key Activity Areas Donor Relations Management Maintain efficient donor relationship management with all new and existing donors. Administer the drafting and presentation of all proposals, operational and financial reports related to the country programme, in collaboration with the relevant senior field managers and HQ staff. Maintain analysis of institutional donor, humanitarian policy and practice, and funding opportunities. Coordinate with partners to agree content of new funding proposals, and ensuring partners are aware of donor requirements and their obligations towards these, and that appropriate systems, including financial and monitoring and evaluation systems, are in place. Communication Ensuring that best practice is communicated, followed and shared in all aspects of grants management. Develop and maintain good relations with the in-country representatives of relevant funding partners. Dissemination of Lebanon programme deadlines, calendars and other similar information needs. Ensure accurate programme information for internal and external communication materials. Programme Management Develop and implement relevant and sustainable country strategy. Support the Project Coordinator in continuing to develop new project ideas and funding opportunities Grant Management and Development Coordinate and track institutional donor proposals and reports, to meet deadlines. Responsible for in-country management entries and updates in the Portfolio Project. Liaising with in-country Finance Manager and Project Coordinator, the Institutional Donor Relations, Finance & Communications and Fundraising teams in HQ to coordinate and consolidate the preparation of timely narrative and financial reports for donors. Establishing appropriate systems and procedures to ensure the compliance with donor contracts. Represent Medair at country-level and INGO meetings, as required. Financial Management Monitor the project budget management and expenditure, in collaboration with field managers and HQ staff, ensuring budgets are spent according to donor proposals and regulations and within the appropriate timeframe and advising the senior field managers of the financial status of the projects. Quality Management Responsible for project implementation to meet institutional donor requirements and in accordance with Medair, donor, country and international standards e.g. Sphere and HAP standards, WHO, etc. Action relevant advice from HQ regarding institutional donor project quality and technical guidelines. Regularly provide feedback and recommendations on the quality of interventions during field visits. Ensure monitoring and evaluation of activities, implementing corrective actions as required. Team Spiritual Life Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications University degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject. Strong working knowledge of English (spoken and written). Experience / Competencies 1 years post-qualification experience in a complex humanitarian emergency Experience in dealing with donors and government officials. Excellent interpersonal, communication and networking skills; manage relationships with donors. Numerate and able to work with project budgets, financial reports and financial management systems. M&E experience; experience of maintaining grant management systems Knowledge of Humanitarian Essentials, Sphere and HAP Standards, guidelines and protocols. Team-player with good inter-personal skills; Problem solver, dynamic and mature. Working Conditions This is a field-based position and working and living conditions may be very different to that previously experienced. Application Process Before you apply, please ensure you are fully aware of the: Medair organisational values. Profiles sought for Internationally Recruited Staff (IRS). Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions). Benefits Package provided for Internationally Recruited Staff (IRS). Then to apply, go to the "Current Vacancies" page then: apply for this vacancy (or another position that matches your profile), or apply for a Medair ROC (where we can try and match your competencies to our vacancy needs). Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.