Sep 22, 2017Contractor
Oversee the financial and HR activities of the programme. Responsibility for the accounting functions required to provide accurate and timely information on the financial status of the programme to donors, headquarters (HQ), field management and field teams. Organise and further develop the financial processes, managing the finance team, providing coaching and training as required. Recruit the national Human Resources staff. Oversee the staff policy development, the co-ordination of training and general staff well-being. Over all, the position will be split into approximately 70% finance and 30% HR tasks. Project Overview Medair Lebanon is a programme dealing predominantly with the needs of Syrian refugees and their host communities since 2012. The main activities are in the Bekaa Valley and the sectors of WASH, shelter, health, and humanitarian mapping, as well as M&E and Information Management. The main field office is in Zahle, while the capital office is in Hazmieh. Workplace Field based position in Beirut and Zahle, Lebanon. Take a look at Medair's work in Lebanon. Starting Date / Initial Contract Details As soon as possible. Full time, 24 months Key Activity Areas Financial Management Manage the day-to-day accounting functions of the programme. Support the HQ Programme Finance Officer (PFO) in reporting to donors, delivering financial activity reports within the timeframe, supporting financial audits. Ensure a clear and transparent paper trail is in place for all financial transactions. Ensure that Medair Finance Procedures are followed as part of internal control monitoring. Work with Budget holders and HQ staff in the preparation and development of budgets for projects. Prepare and (e.g. monthly, interim, final) and in the stated format in order to meet all relevant Medair and donor requirements. Prepare the monthly payroll list and payments for NRS salaries in accordance with local regulations. Human Resources Management - Nationally Recruited Staff Ensure that HR procedures and policies are in line with Medair guidelines and the Lebanese labour law. Ensure that impartial recruitment procedures for national staff are followed. Ensure that salaries and benefits for nationally recruited staff are in-line with similar organisations, meet the requirements of local labour legislation and are within budget. Ensuring that the correct procedure is followed on disciplinary action and grievance procedures. Identify training needs for all staff and source in-house and external training opportunities as appropriate, working within budgetary and operational constraints and maintain training records. Provide line managers with any necessary training, advice, mentoring and coaching on performance management or any other relevant areas of HR management or procedures for their teams are followed and records are kept in accordance with Medair guidelines and local labour laws. Human Resources Management - Internationally Recruited Staff Support field management and Headquarter Human Resource Officer on HR issues. Administration Meet the finance and HR related administrative requirements of Medair, donors, local legislation, suppliers, contractors, employees and any other stakeholders, so that the functions run efficiently and with integrity. Staff Management Manage the programme, HR, Administration and finance staff including recruitment, day-to-day management, development and training, appraisal. Providing functional supervision to Finance Officer in field locations. Security Manage the security of in-country cash, held on site and when being transferred to account holders. Conduct regular internal audits and report immediately any possible fraud or theft. Quality Management Promote and use the Medair Intranet and other operating procedures, ensuring that all standardised formats are used and guidelines are followed. Team Spiritual Life Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications University degree in relevant subject and / or Certified Public Accountant Part 2 (or equivalent) completed, and / or HR qualification. Strong working knowledge of English (spoken and written). Experience / Competencies 2 years' experience in a financial or HR position. Strong organisational skills and the capacity to analyse and prioritise needs. Able to work under pressure and manage personal stress levels, to regular deadlines. Good inter-personal and conflict resolution, negotiating skills and Strong leadership. Working Conditions This is a field-based position and working and living conditions may be very different to that previously experienced. Application Process Before you apply, please ensure you are fully aware of the: Medair organisational values. Profiles sought for Internationally Recruited Staff (IRS). Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions). Benefits Package provided for Internationally Recruited Staff (IRS) Then to apply, go to the "Current Vacancies" page then: apply for this vacancy (or another position that matches your profile), or apply for a Medair ROC (where we can try and match your competencies to our vacancy needs). Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.